Personal Assistant

Job Title: Personal Assistant
Contract Type: Permanent
Location: Singapore, Singapore
Salary: Negotiable
Reference: 532298_1500536597
Contact Name: Julia Rowan
Contact Email:
Job Published: July 20, 2017 08:43

Job Description

Reporting to:

  • Principal / Asia Pacific Executive Committee (Global Leadership Team) / Senior Management

The main functions of this role are:

  • Assisting the Principal in the discharge of her duties in order to minimise the associated administrative and operational burdens
  • Scheduling and organisation of the weekly / monthly / annual meetings and conference calls
  • Circulating minutes/action points/other relevant materials to attendees
  • Handling the Principal's travel and accommodation requirements
  • General PA duties such as diary management, call handling, filing, personal administration, email screening etc.

To provide high level and professional support to the Principal on the following

  • Diary management
  • General administration
  • Call handling
  • Filing
  • Personal administration
  • Email screening
  • Making travel and accommodation arrangements as necessary

Person Specification:

  • Excellent organizational skills
  • Excellent communication skills
  • Strong research skills
  • Able to work independently with limited supervision
  • Able to exercise sound judgment and to make decisions
  • Exceptional customer/client service (both internal and external)
  • Proactive, efficient, flexible and self-motivator
  • Ability to work under pressure and in a fast pace environment
  • Maintaining confidentiality is a fundamental requirement of this role

Work Standards

  • Takes personal responsibility for tasks and demonstrates a proactive approach
  • Consistently produces quality work
  • Completes all tasks to a high professional standard
  • Maintains company standards
  • High level of attention to detail

Time and Work Management

  • Effectively prioritises and manages time
  • Consistently meets deadlines
  • Assists with urgent work outside standard hours, where necessary

Project Management

  • Manages day to day responsibilities
  • Able to work under pressure and remain focused
  • Meets deadlines or negotiates necessary changes
  • Keeps key stakeholders informed of progress
  • Strong analytical and problem solving skills

Attitude and Approach

  • Consistently demonstrates a positive attitude and approach
  • Demonstrates enthusiasm and dedication
  • Maintains effectiveness in varying environments and with different tasks, responsibilities and people
  • Seeks feedback and takes action to improve own performance
  • Is keen to learn and develop
  • Makes suggestions and recommendations


  • Able to communicate in English (written and verbal) effectively and clearly
  • Able to present information concisely and professionally
  • Deals with sensitive information in an appropriate manner and maintains high levels of confidentiality


  • Contributes to the effective functioning of the team
  • Willing to assist team members even when busy


  • Confident and competent in Word, Excel, Outlook, Powerpoint and Internet applications.

If you are interested in exploring this role further, please send your resume to Julia Rowan at or call directly on +65 3157 3023 for a confidential discussion

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